Step-by-Step Guide: How to Send a Video Through Email

Step-by-Step Guide: How to Send a Video Through Email


Sending videos through email has become a common practice in today’s digital age. Whether it’s for personal or professional purposes, knowing how to send a video through email can be a valuable skill. In this step-by-step guide, we will walk you through the process of sending a video via email, ensuring that your videos reach their intended recipients seamlessly.

Step 1: Compress Your Video

One crucial step before sending a video through email is to compress it. Compressing the video will reduce its file size, making it easier and quicker to send. There are various tools available online that can help you compress your videos effectively. Remember, size matters when it comes to sending videos through email.

Step 2: Create a New Email

To send the video, open your preferred email client and create a new email. Ensure that you have a stable internet connection, as uploading and sending video files can take some time, especially if you have a slow connection. Once you have a new email open and ready, proceed to the next step.

Step 3: Select the Attachment Option

In the email composition window, look for the attachment option. This option is usually represented by a paperclip icon or is easily accessible from the toolbar. Click on the attachment option to open the file explorer or finder on your computer.

Step 4: Locate and Attach Your Compressed Video

Navigate through your computer’s files to find the folder where you have saved your compressed video. Once you locate the video file, click on it to select it and then click on the “Attach” or “Open” button in the file explorer. The video will now be attached to your email.

Step 5: Compose your Email

Before sending the email, take a moment to compose your message. Add a subject line that clearly indicates the content of the email and include a brief message explaining the video to the recipient. Remember to be concise and clear in your communication.

Step 6: Verify Video Attachment

Double-check your email to ensure that the video file is attached successfully. You can do this by looking for the video file icon in the email composition window. Additionally, some email clients display the file name below the attached file icon. This step ensures that your recipient receives the video you intended to send.

Step 7: Send Your Email

Once you have verified the video attachment and composed your email, it’s time to send it. Click on the “Send” button in your email client, and the video, along with your message, will be sent to the recipient’s email address. Depending on the size of the video and the speed of your internet connection, it may take a few seconds or minutes to complete the sending process.


Sending a video through email may seem complicated at first, but by following this step-by-step guide, you will be able to send videos effortlessly. Remember to compress your videos to reduce file size, verify the attachment, and compose a clear and concise email. Mastering the process of sending videos via email will enable you to share memorable moments or important information with friends, family, or colleagues in a convenient and efficient manner.


1. Can I directly attach a video file to an email?

Yes, you can attach a video file to an email just like any other file.

2. What is the maximum file size for sending videos via email?

The maximum file size for sending videos via email depends on your email service provider. Generally, it ranges from 10 to 25 MB.

3. What if my video file exceeds the maximum email attachment limit?

If your video file exceeds the maximum email attachment limit, you may need to compress the video, use a file-sharing service, or upload it to a cloud storage platform and share the link in your email.

4. Can I send a video through email on my smartphone or tablet?

Yes, you can send a video through email on your smartphone or tablet using the default email app or any third-party email client.

5. What are the recommended video formats for email attachments?

The recommended video formats for email attachments are MP4, MOV, and AVI. These formats are widely supported and compatible with most devices and email clients.

6. How do I attach a video to an email?

To attach a video to an email, open a new email, click on the attachment icon (paperclip), browse and select the video file from your computer or device, and click on the “Attach” or “Send” button.

7. Is there a specific aspect ratio or resolution I should consider for video attachments?

It is recommended to use a standard aspect ratio (16:9 or 4:3) and a resolution suitable for email attachments, such as 480p or 720p. This helps ensure compatibility and faster file transfers.

8. Are there any limitations when sending videos through email?

Yes, there are some limitations when sending videos through email. These include file size restrictions, potential compression of the video quality, and compatibility issues with certain email clients or devices.

9. Can I preview the video before sending it via email?

Yes, most email clients allow you to preview the video before sending it. You can double-click on the attached video file or use the built-in preview feature provided by your email client.

10. How can I ensure the recipient can easily watch the video I send via email?

To ensure the recipient can easily watch the video you send via email, it is recommended to provide clear instructions on how to open or download the video file, mention the compatible video formats, and consider including a direct video link or embedding the video within the email if feasible.