How to Add BCC in Outlook: A Step-by-Step Guide

How to Add BCC in Outlook: A Step-by-Step Guide

Introduction

In today’s digital age, maintaining privacy and protecting sensitive information has become increasingly important. One way to do this is by utilizing the “BCC” (Blind Carbon Copy) feature in email communication. This allows you to send a copy of an email to someone without the other recipients knowing. In this article, we will guide you through the process of adding BCC in Outlook, step-by-step.

Step 1: Open Outlook

Before you can add BCC, you need to open Outlook and log into your account. Make sure you have a stable internet connection.

Step 2: Compose a New Message

Once you are logged in, click on the “New Email” button to compose a new message. This will open a new email window where you can draft your message.

Step 3: Enable the BCC Field

By default, the BCC field is not visible in the new email window. To enable it, go to the “Options” tab in the toolbar and click on “BCC” in the “Show Fields” section. This will add the BCC field to your email window.

Step 4: Add Recipients to the To and CC Fields

Before adding recipients to the BCC field, you need to add them to the “To” and “CC” fields if necessary. Simply enter the email addresses of the recipients in the respective fields. Remember, the BCC field should only be used for recipients you want to hide from others.

Step 5: Add Recipients to the BCC Field

Now that the BCC field is visible, you can add recipients to it. Enter the email addresses of the recipients you want to keep hidden in the BCC field. Separate multiple email addresses with commas.

Step 6: Compose and Send Your Email

Once you have added all the necessary recipients to the To, CC, and BCC fields, compose your email message. Make sure to proofread it for any errors or mistakes. Once you are satisfied, click on the “Send” button to send the email.

Conclusion

Adding BCC in Outlook provides an important layer of privacy and confidentiality in email communication. By following the step-by-step guide outlined in this article, you can easily add BCC to your emails and protect the privacy of your recipients. Remember to use this feature responsibly and only when necessary.


FAQ

1. How do I add BCC in Outlook?

To add BCC in Outlook, you can follow these steps:
1. Open Microsoft Outlook.
2. Compose a new email.
3. In the “Options” tab, click on “BCC” in the “Show Fields” group.
4. The “BCC” field will appear in your email.
5. Enter the email addresses you want to BCC in this field.

2. Why would I want to use BCC in Outlook?

Using BCC in Outlook allows you to send an email to multiple recipients without revealing their email addresses to each other. It helps protect the privacy and confidentiality of recipients’ email addresses.

3. Can I add BCC to an email I’ve already sent?

No, once an email is sent, you cannot add or remove BCC recipients. Therefore, it is important to double-check the recipients before sending the email.

4. How many recipients can I add to the BCC field in Outlook?

The number of recipients you can add to the BCC field in Outlook depends on your email service provider and the limitations they have set. Generally, there is a limit to the number of recipients you can add for security and spam prevention reasons.

5. Can BCC recipients see each other’s email addresses in Outlook?

No, BCC recipients cannot see each other’s email addresses in Outlook. The recipient’s name is not visible to other recipients when BCC is used.

6. How can I know if someone has added me as a BCC recipient in an email?

In Outlook, there is no way to know if someone has added you as a BCC recipient in an email. BCC recipients are not visible to other recipients, including the BCC recipients themselves.

7. Is it possible to add BCC in Outlook for a recurring email?

Yes, it is possible to add BCC in Outlook for a recurring email. Once you have set up the recurring email, you can add the BCC recipients in the BCC field just like you would for a regular email.

8. What happens if I accidentally add a recipient to the BCC field in Outlook?

If you accidentally add a recipient to the BCC field in Outlook, they will receive the email as a blind copy, but their email address will not be visible to other recipients. You can double-check the BCC field before sending the email to ensure you have added the correct recipients.

9. Can I add BCC recipients from my contact list in Outlook?

Yes, you can add BCC recipients from your contact list in Outlook. When composing a new email, click on the “To” or “CC” field and select the desired contacts from your address book. Then, move the selected contacts to the BCC field.

10. Is it possible to BCC myself on an email in Outlook?

Yes, it is possible to BCC yourself on an email in Outlook. Simply enter your email address in the BCC field along with any other recipients you want to BCC, and you will receive a blind copy of the email.